Poster presentation Guidelines

Poster guidelines were emailed to all accepted abstract applicants. They are also provided below for your review.

Poster Presentation Setup:
Monday, October 2, 2017 from 0800 – 1700
Tuesday, October 3, 2017 from 0800 - 1200

Poster Viewing Round:
Tuesday, October 3, 2017 from 1700 – 1900

All presenters must remain with their poster while on display on Tuesday, October 3, 2017
from 1700 – 1900. Please note that there is no oral presentation associated with the Poster Viewing Round.

To help you prepare effective visuals for your poster presentation, the Histiocyte Society provides the following guidelines:

Poster Viewing Round (Tuesday, October 3, 2017) 

Authors must be present in front of their poster for the entire Poster Viewing Round to answer questions and give further information about their work. 

Poster Presentation Exhibit Panels 

Each presentation will be allocated one exhibit panel measuring approximately 3 feet (1m) wide x 7 feet (2.14m) tall, to be provided at the meeting. Please take note - the allowable exact space for the poster to fit in one panel is 2.95ft(90cm)max width X 6.5ft(1.98m)max height. Authors do not need to provide their own mounting materials, mounting materials will be provided. Please note – Poster panels will be oriented vertically.  Please be careful to size and orient your posters accordingly.  

General Poster Appearance 

Authors should prepare their poster for presentation beforehand and bring it with them to the meeting. Each presentation must be one (1) single poster that can be easily mounted at each of its four corners. The poster may include pictures, graphs, tables, captions, headlines, etc. All posters should include the author’s abstract. Experience has shown that use of color in the poster presentations makes effective visual communications. Therefore, whenever possible, please use color photographs or graphs, and/or colored displays.

Pictures and Graphs 

All pictures, graphs, and charts are suggested to be at least 8 inches (20.3 cm) x 10 inches (25.4 cm) in size. Present one idea per picture or graph, and include only important supporting information. Use drawings to illustrate non-visible entities in assembled objects, sequences of operation, relationships, and abstract ideas. Please use minimum words to convey your message.

Lettering 

All poster lettering should be laser printed, typewritten, typeset, or have draftsman-quality hand lettering. The approximate sizes or lettering should be as follows:

  • Title and author’s name → 1 ½ inches (28 mm),
  • Author’s affiliation and heading → ¾ inch (19 mm),
  • Text → 5/16 inch (8 mm) [please keep text to a minimum],
  • Captions for photographs or graphs → ¼ inch (6.4 mm), and
  • Lettering of graphs → 3/16 inch (4.7 mm). 

Experience has shown that lettering of the sizes noted permits the posters to be readable from a distance of 5 to 6 feet (1.5 to 1.8 m), the distance that most observers stand from a poster panel. 

Handouts 

Those who wish to bring handout literature, or want to place equipment or artifacts on the display with their posters, should bring these materials with them. 

Setting Up and Taking Down

All presentations must be in place on their designated board by 1200 on Tuesday, October 3, 2017. Posters must be removed by 1245 on Wednesday, October 4, 2017. Any posters or materials remaining after that time will be discarded.

Download the 2017 Poster Presentation Guidelines

 

Any questions should be directed to the Histiocyte Society Secretariat’s Office at Secretariat@HistiocyteSociety.org or Phone +1.856.589.6606.

 

Histiocyte Society

332 North Broadway - Pitman, NJ 08071
Phone: +1 856.589.6606 | Fax: +1 856.589.6614

Copyright 2017 Histiocyte Society