POSTER PRESENTATION GUIDELINES

POSTER PRESENTATION SETUP:      Sunday, November 3, 2019 from 0800 – 1700  
                                                                Monday, November 4, 2019 from 0800 – 1200

POSTER VIEWING ROUND:                 Monday, November 4, 2019 from 1700 – 1900

All presenters must remain with their poster while on display on Monday, November 4, 2019 from 1700 – 1900.

Please note that there is no oral presentation associated with the Poster Viewing Round.

To help you prepare effective visuals for your poster presentation, the Histiocyte Society provides the following guidelines:

Poster Viewing Round (Monday, November 4, 2019) 

Authors must be present in front of their poster for the entire Poster Viewing Round to answer questions and give further information about their work. 

Poster Presentation Exhibit Panels 

Each presentation will be allocated one exhibit panel measuring approximately 4 feet (1.23m) wide x 6 feet (1.83m) tall, to be provided at the meeting. Panels are of the felt type and will be mounted with pins which will be provided.

Please note – The size of the poster panels is smaller than what has been used in the past.  Posters MUST remain within the limits of the panels and not overflow. Poster panels will be oriented vertically.  Please be careful to size and orient your posters accordingly.  

General Poster Appearance 

Authors should prepare their poster for presentation beforehand and bring it with them to the meeting. Each presentation must be one (1) single poster that can be easily mounted at each of its four corners. The poster may include pictures, graphs, tables, captions, headlines, etc. All posters should include the author’s abstract. Experience has shown that use of color in the poster presentations makes effective visual communications. Therefore, whenever possible, please use color photographs or graphs, and/or colored displays. 

Pictures and Graphs 

All pictures, graphs, and charts are suggested to be at least 8 inches (20.3 cm) x 10 inches (25.4 cm) in size. Present one idea per picture or graph, and include only important supporting information. Use drawings to illustrate non-visible entities in assembled objects, sequences of operation, relationships, and abstract ideas. Please use minimum words to convey your message. 

Lettering 

All poster lettering should be laser printed, typewritten, typeset, or have draftsman-quality hand lettering. The approximate sizes or lettering should be as follows: 

·       Title and author’s name → 1 ½ inches (28 mm), 

·       Author’s affiliation and heading → ¾ inch (19 mm), 

·       Text → 5/16 inch (8 mm) [please keep text to a minimum], 

·       Captions for photographs or graphs → ¼ inch (6.4 mm), and 

·       Lettering of graphs → 3/16 inch (4.7 mm). 

Experience has shown that lettering of the sizes noted permits the posters to be readable from a distance of 5 to 6 feet (1.5 to 1.8 m), the distance that most observers stand from a poster panel. 

Handouts 

Those who wish to bring handout literature, or want to place equipment or artifacts on the display with their posters, should bring these materials with them. 

Setting Up and Taking Down Your Poster

All presentations must be in place on their designated board by 1200 on Monday, November 4, 2019. 

Posters must be removed by 1200 on Tuesday, November 5, 2019.

Any posters or materials remaining after this time will be discarded.

About the Society

The Histiocyte Society is a nonprofit organization of more than 200 physicians and scientists from around the world committed to improving the lives of patients with histiocytic disorders by conducting clinical and laboratory research into the causes and treatment of this disease.

Copyright © 2019 Histiocyte Society

Contact

secretariat@histiocytesociety.org
Phone: +1 856 589 6606 
Fax: +1 856 589 6614
332 N Broadway
Pitman, NJ 08071 USA

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