Poster Presentation Guidelines

Poster guidelines were emailed to all accepted abstract applicants. They are also provided below for your review.

Poster Presentation Setup:
Sunday, October 21, 2018 from 1300 – 1830
Monday, October 22, 2018 from 0800 - 1200

Poster Viewing Round:
Monday, October 22, 2018 from 1715 – 1915

Poster removal:
no later than 2100 on Monday, October 22, 2018, following the poster session

All presenters must remain with their poster while on display on Monday, October 22, 2018
from 1715 – 1915. Please note that there is no oral presentation associated with the Poster Viewing Round.

To help you prepare effective visuals for your poster presentation, the Histiocyte Society provides the following guidelines:

Poster Viewing Round (Monday, October 22, 2018) 

Authors must be present in front of their poster for the entire Poster Viewing Round to answer questions and give further information about their work. 

Poster Presentation Exhibit Panels 

Each presentation will be allocated one exhibit panel measuring approximately 3 feet (1m) wide x 8 feet (2.44m) tall, to be provided at the meeting. Authors MUST use ONLY the mounting materials provided. Please note – Poster panels will be oriented vertically. Please be careful to size and orient your posters accordingly.

General Poster Appearance 

Authors should prepare their poster for presentation beforehand and bring it with them to the meeting. Each presentation must be one (1) single poster that can be easily mounted at each of its four corners. The poster may include pictures, graphs, tables, captions, headlines, etc. All posters should include the author’s abstract. Experience has shown that use of color in the poster presentations makes effective visual communications. Therefore, whenever possible, please use color photographs or graphs, and/or colored displays.

Pictures and Graphs 

All pictures, graphs, and charts are suggested to be at least 8 inches (20.3 cm) x 10 inches (25.4 cm) in size. Present one idea per picture or graph, and include only important supporting information. Use drawings to illustrate non-visible entities in assembled objects, sequences of operation, relationships, and abstract ideas. Please use minimum words to convey your message.


All poster lettering should be laser printed, typewritten, typeset, or have draftsman-quality hand lettering. The approximate sizes or lettering should be as follows:

  • Title and author’s name → 1 ½ inches (28 mm),
  • Author’s affiliation and heading → ¾ inch (19 mm),
  • Text → 5/16 inch (8 mm) [please keep text to a minimum],
  • Captions for photographs or graphs → ¼ inch (6.4 mm), and
  • Lettering of graphs → 3/16 inch (4.7 mm). 

Experience has shown that lettering of the sizes noted permits the posters to be readable from a distance of 5 to 6 feet (1.5 to 1.8 m), the distance that most observers stand from a poster panel. 


Those who wish to bring handout literature, or want to place equipment or artifacts on the display with their posters, should bring these materials with them. 

Setting Up and Taking Down

All presentations must be in place on their designated board by 1200 on Monday, October 22, 2018. Posters must be removed by 2100 on Monday, October 22, 2018, following the poster session. Please take note of the change in timing for removal of posters, as it is different than in years past. Any posters or materials remaining after this time will be discarded.

Download the 2018 Poster Presentation Guidelines


Any questions should be directed to the Histiocyte Society Secretariat’s Office at or Phone +1.856.589.6606.


Histiocyte Society
332 North Broadway - Pitman, NJ 08071
Phone: +1 856.589.6606 | Fax: +1 856.589.6614
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